From crayons to calculators, students rely on a steady stream of school supplies to make it through the academic year. But securing these items can be a challenge for teachers and parents, especially when supply lists are long and they differ from grade to grade, even from classroom to classroom.
That’s where PTA leaders can step in to support teachers, facilitate student learning and make life easier for families. And no matter how your PTA chooses to get involved, this is also an opportunity to check that your classroom lists include all the essentials, including commonly overlooked items like Lysol® Disinfecting Wipes and Lysol® Disinfectant Spray. If your PTA is looking to help with school supplies, here are four models to consider.
1. Buy in Bulk
How It Works: With teacher supply lists in hand, your PTA can take on the lion’s share of the work by purchasing the necessary items in bulk, either in person or online. Once the supplies arrive, PTA members sort, assemble and distribute the school supply kits to every classroom.
How It’s Funded: In late spring or early summer, the PTA asks for contributions from each family (typically $20 to $45 per student, which is less than they would pay to buy the school supplies themselves). Parents can even make a tax-deductible donation to help cover supplies for those who are unable to pay. Any leftover money can be applied to the PTA general fund, and surplus supplies can be stored for the next school year.
Why PTAs Like It: Not only does this approach reduce much of the burden for teachers and parents, it also opens up short-term PTA volunteer opportunities for people who like to bargain-hunt or who only have a few hours to spare. Another bonus: Every student gets the same brand of markers, folders and so on—thereby leveling the playing field.
2. Work with a Wholesaler
How It Works: A growing number of companies will partner with schools to provide turnkey school supply kits, customized by grade. The PTA takes on the role of hiring and managing the third-party vendor, seeking teacher input and promoting the service to families. The completed kits are shipped to student homes—or, better yet, directly to the school so teachers can set everything up before the first day of class.
How It’s Funded: Parents order their supply kits online from the company (or opt out, if they prefer). Often, your PTA can receive a portion of the proceeds from each box sold.
Why PTAs Like It: “Parents love the ease of school supply shopping in just a few clicks. Long gone are the days of hitting up multiple stores to find specific items,” says Jennifer Finnegan, who manages the school supply program on behalf of Haycock Elementary PTA in Falls Church, Va. “The Haycock PTA is happy to provide this convenience, and it’s an easy win for the entire school community. ”
3. Funnel Funds to Teachers
How It Works: Classroom teachers know what they need to support their lessons plans, and they often have brand preferences, too. That’s why some PTAs choose to hold an annual classroom supply fundraising campaign. Then, teachers get to do all the shopping.
How It’s Funded: Families pay into a fund dedicated to school supplies. Some PTAs suggest a per-student contribution, while others follow a pay-what-you-can model. Either way, your PTA may choose to subsidize the fund as needed. The money then gets divided among classroom and specialty teachers, who purchase exactly what’s needed for their students for the entire year.
Why PTAs Like It: This approach gives teachers ultimate control over their classroom supplies, while again saving families time and ensuring equity among students. Meanwhile, kids still get to pick out their highly personal items like backpacks, lunch boxes and water bottles.
4. Close the Gaps
How It Works: Whether or not you pursue one of the options above, your PTA can further help teachers by setting up a grant program to reimburse them for any out-of-pocket expenses, up to a maximum amount (typically $100 to $250) per school year.
How It’s Funded: Your PTA may include this reimbursement program as a line item in your annual budget. Be sure to stipulate which kinds of purchases are eligible (defer to your PTA bylaws and guidelines) as well as the process for submitting receipts.
Why PTAs Like It: There is no question that too many teachers spend too much of their own money on snacks, crafts and other classroom supplies. PTAs can help teachers pay for qualified educational expenses when school budgets and supply lists don’t quite cover it.
Sourcing school supplies is just one more way your PTA can support teachers, parents and students—and help your entire community get off to a strong start each fall.
Here’s to another fantastic school year!
Lysol is a Proud National Sponsor of National PTA. This article contains sponsored content from third parties.National PTA does not endorse any commercial entity, product or service.
